Planning and delivering congresses professionally
A successful congress thrives on professional planning, thoughtful logistics, and seamless execution. Whether it is a medical specialist congress, an international convention, or a scientific conference – COLUMBUS Congress & Events offers comprehensive services for congresses of any size. With solid experience, digital tools, and personal support, we ensure your content is presented in the best possible way.
Our congress services at a glance
Concept and project planning
The foundation of a successful congress lies in well-structured planning. Together with you, we develop an individual concept that clearly places your objectives at the centre. We create detailed time and budget plans, define processes and milestones, and coordinate all involved partners from the first briefing to the final implementation.
Throughout the process, we focus on efficiency, professionalism, and clear communication channels to ensure that every step aligns seamlessly. Our experience allows us to plan with foresight, identify challenges early, and integrate solutions in good time. This creates a solid foundation that secures the long-term success of your event and paves the way for smooth execution.
Participant management and registration
Professional participant management is the core of every successful congress. With our modern registration system, we ensure an efficient and user-friendly registration process. This includes online registration, automated confirmations, payment processing, and personal support for participants via email or telephone.
On site, we provide smooth check-in with name badges and a warm welcome. As the organiser, you have access at any time to up-to-date participant numbers, payment statuses, and statistics — transparent, clear, and reliable.
Abstract and programme management
The content quality is crucial to the success of a congress. We support you with the call for papers, submission, review, and administration of abstracts. With clear processes, a digital platform, and close coordination with the scientific committee, we ensure that contributions are evaluated in a structured manner and integrated into the programme on time.
We coordinate everything from developing the scientific programme to communicating with speakers, creating speaker guidelines, and preparing schedules. This ensures that the programme remains professionally organised and perfectly aligned with the needs of the participants.
Sponsoring & Ausstellung
Sponsoren und Aussteller:innen sind eine wichtige Säule jeder Veranstaltung. Wir entwickeln attraktive Sponsoring-Pakete, die individuell auf Ihre Zielgruppen zugeschnitten sind, und übernehmen die gesamte Abwicklung – von der Ansprache über Verträge bis hin zur Zahlungsabwicklung. Darüber hinaus organisieren wir die Ausstellungsflächen, kümmern uns um die Einhaltung technischer Vorgaben und stehen als Ansprechpartner für Aussteller:innen jederzeit zur Verfügung.
Technical setup and hybrid formats
The right technical setup is essential for smooth operations. Together with experienced technical partners, we ensure professional sound, lighting, and projection. Hybrid formats are also an integral part of modern congresses: we implement live streams, interactive Q&A sessions, and virtual networking spaces.
In addition, we offer a customised congress app that provides participants with programme overviews, abstracts, interactive tools, and push notifications. This ensures that your congress is not only executed flawlessly on a technical level but also digitally accessible and memorable in the long term.
On-site-Betreuung & Nachbereitung
On site, we act as the central point of contact for all organisational matters and ensure that everything runs according to plan. Our team coordinates participants, speakers, sponsors, and exhibitors and is always available as a point of contact. From morning check-in and technical briefings for speakers to the gala evening, we support you and your guests professionally.
Even after the event, we remain at your side: we handle billing, evaluation, statistical reporting, as well as documentation and post-event processing. This allows us to conclude your congress professionally and create a valuable basis for future events.
Green Meeting licensing
Sustainability is not just a buzzword for us but a lived principle. As an official Green Meeting licensee, we support you in planning and implementing an environmentally friendly event.
Together with you, we develop measures to reduce CO₂ emissions, promote climate-friendly travel, ensure regional and seasonal catering options, and assist with waste management.
Social responsibility — such as accessible participation or social initiatives — also plays an important role. With Green Meeting certification, we make your commitment visible and help position your event responsibly and with a forward-looking approach.
Side Events
A congress is shaped not only by its specialist content but also by the memorable moments beyond the formal programme. Whether a festive congress dinner, a relaxed get-together, or exciting field trips – we design and organize side events that fit your event perfectly. With creative ideas, atmospheric venues, and seamless execution, we create lasting impressions and valuable networking opportunities.
For whom we organize congresses
- Medical and scientific societies
- Colleges, universities, and research institutes
- Professional associations and chambers
- International organisations
- NGOs and public institutions
Rely on our experience
With decades of experience in congress organization, we support events ranging from 100 to 2,000 participants. Our clients value our reliability, our strong network, and our personal approach – whether for on-site formats or digital solutions.